Day of Coordinators are perfect for the couple or parents planning an event who want to handle all of the details up to the day of, then hand it over to professional to oversee the set up, tear down and everything in between. Once they’ve made all of the arrangements, they want to relax and enjoy the event.
A Day of Coordinator is the perfect happy medium between a full service planner and trying to handle it yourself. And while the title is Day of, they usually start at least a month out, gathering information, calling and reconfirming vendors, working on timelines and working out the logistics for the event.
Below is a list of some of the many things they will take care of:
Work out the logistics of all of the details of the event.
One logistic that frequently gets overlooked is transportation. The couple is driving themselves to ceremony location, taking a limo to reception location. Who’s taking care of their cars? The couple is taking a limo to the hotel after reception and leaving early next morning for honeymoon. Who’s returning tux and getting the wedding dress home. Often these types of details are overlooked until the last minute.
Prepare timelines for all of the vendors, bridal party/guest of honor and participating family and friends.
Will be the go to person for challenges and vendor questions.
When the cake arrives and is starting to slide, the rentals haven’t arrived, the best man still hasn’t written a speech, the Day of Coordinator will be your go to person to handle all of the stress inducing situations that you won’t find out about until long after the event.
Setting up and tearing down.
You shouldn’t have to worry about getting everything ready on the day of your special event. Relying on friends and family to take care of things can be a burden since they won’t be able to relax and enjoy the event.
Come prepared for emergencies.
A good coordinator will come prepared with everything from a steamer to get out those last minute wrinkles, the earring backs that got lost, stain remover and supplies to repair a broken boutonniere.
Someone to vent to and bounce ideas off of.
Sometimes you just need someone to let you let off some steam, calm you down, or let you know if something is a good idea or not.